Job Description

Job Title: Admin Coord IV

Duration: 9+ months

Location: Foster City, CA 94404(Hybrid 3 days)

Pay Rate: $35 - $42/ hour on W2.

Tue-Wed-Thu (collaborative days) with flexibility to come in Mon and Fri as needed.

Knowledge:

Specific job responsibilities:

• Provides administrative support to an executive and select team members for calendar management and travel arrangements.

• Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request/assign workspace.

• Process POs using SAP system.

• Prioritize workload involving multiple projects, timelines over several time zones.

• Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).

• Under manager’s direction, create draft reports, documents, presentations, and templates using raw data. Incumbent may also gather data using internet searches.

• Responsible for coordinating events which includes the planning, organizing and implementation of several event activities.

• Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.

• Correspond directly with vendors/suppliers.

• Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.

• Keep the bigger picture in mind and influence workflows accordingly.

Experience & Skills:

• Excellent verbal, written, and interpersonal skills are required.

• Requires knowledge and understanding of administrative and office policies and procedures.

• Must possess good proofreading and editing skills of technical documents.

• Experience with data management and advanced knowledge and experience using several office SW, i.e. MS Office, Teams, SharePoint Online required.

• Works under minimal supervision. Receives occasional direction from manager to perform non-routine job responsibilities and duties.

• Proven administration experience within a fast-paced organization supporting senior level management.

• Knowledge of and/or willing to independently learn the company’s administrative processes and systems.

• Keen to take the initiative.

• Resilience under pressure will be a distinct advantage in the role.

• Forward thinking with excellent communication and high-level organizational skills.

• Comfortable working with ambiguity in an individual or team environment.

• A BA or BS degree is preferable. Requires a minimum of a high school diploma plus strong administrative experience.

Behaviors:

• Resilient profile with the ability to deliver in an ambiguous environment

• Ability to engage and manage multiple stakeholders to achieve the objectives

• Curious with learning agility

• Operational excellence

• Organized with systematic approach to prioritization

• Process-orientated to achieve the business objective

Required Years of Experience: 5-7 years with progressive/increase of responsibilities

Job Tags

Similar Jobs