Job Description

Job Summary:

8:00-4:30 Fully onsite

Must have GED/HS diploma

The Administrative Assistant is responsible for overall front office activities, including the visitor reception area, office and kitchen supplies, and mail. Performs some purchasing and shipping/receiving functions and other general office support duties as requested.

Principle Accountabilities

• Monitors the security gate and assists employees, visitors, and vendors in a professional and courteous manner. Complies with all security requirements regarding access to the facility.
• Performs reception duties including, but not limited to:
• Route phone calls and visitors
• Coordinates visitor logging and badge issuing for Admin. Building
• Ensures proper procedure for visitors and contractors is followed to ensure that all visitors are properly escorted.
• Completes and maintains raw material receivers daily
• Accepts paperwork for deliveries
• Enters receivers into SAP
• Distributes copies of paperwork and COAs to various departments
• Maintains office and break room supplies for the plant and plant administration buildings.
• Maintains / organizes conference room to have “meeting ready”.
• Coordinates some mailing activity, including packages and overnight needs.
• Distributes inter-office mail as required and maintains the mailboxes in the plant and administration building.
• Ensures ample supplies of materials for shipping are ordered and maintained. Performs scanning and filing of shipping & receiving documents.
• Maintains admin building copier machine (paper/toner/service calls)
• Performs other administrative duties in support of Site Manager and Operations Management.
• Performs other business administrative duties as assigned by manager.

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